There are many ways to apply for jobs nowadays. Sometimes, you’ll need to submit an online application through an internal screening system that the company has in place. For some jobs, especially customer service positions, you may be able to apply in person, filling out an application form by hand. One of the most popular ways to apply for jobs, in fact, is by sending an email job application letter. No matter which way the employer chose to accept applications, whether it is in person, by fax, or by email, it is vital to follow the instructions correctly when you apply. Not strictly following the given instructions on how to apply could cost you a potential job opportunity. Now, let’s take a sneak peak into email job applications!

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Your Email Address: Your first impression starts with your email address. Make sure you send your application email with a professional, appropriate email address. A simple email address that consists of both your first and last name would be sufficient.

Subject line: Make sure to include the position you’re applying for to make it easy for recruiters to filter application emails. Include your name and the job title you are applying for in the email subject line. If the job has an assigned code, include the code as well.

SalutationIf possible, address your email to a specific person. Some job postings specifically instruct you to send the application to a particular department or person. If a name isn’t available, you can open with “Dear Hiring Manager,” or with the more formal, “To Whom It May Concern.”

First paragraph: In the first paragraph of your email, explain why you’re writing. Mention the position, where you saw the job posting, the date when it was posted. If you were referred by a friend or colleague, mention their names here as well.

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Second paragraphs: The second paragraph of the email is where you make a pitch for your candidacy. Briefly explain why you would be a good fit for the job and what makes you the best candidate. Highlight relevant experience, qualifications, as well as past accomplishments. Make sure not to copy your resume or cover letter directly.

Last paragraph: The last paragraph of your email is where you thank the recipient for their time reading your email, and mention that your resume and cover letter is attached. You should also express your willingness to answer any questions or to meet up in person to further discuss the position here.

Polite close: Use a polite close to sign off your email, such as “Best regards” or “Sincerely.” Then, print your full name.

Email Signature: If possible, you could also include a custom email signature at the end to include your contact information and to show some unique personality.

Attaching your resume: Don’t forget to attach your resume and cover letter! Your email will only get your foot into the door, your resume and cover letter are the deciding factors to a potential interview. Attach these to your email in the format requested by the employer. If the format is not specified, send as a PDF or Word document.

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